SELF-ASSESSMENT

Where does your agency stack up?

Most public housing agencies fall somewhere on a four-step ladder of procurement maturity. Find your level honestly — Level 4 is closer than you think.

24 years serving public housing · Family-owned since 2002

THE FOUR LEVELS

A simple way to grade your procurement.

No matter where you start, the path forward is the same — fewer paper packets, more electronic workflow, more audit-ready compliance. Read each level honestly and locate yours.

MANUAL

Where most start

Posted on a website. Phone calls for everything else.

No electronic submission, no central record. Bid notices appear on the agency's website. Vendors must contact the procurement department directly to learn what's available, request documents, and figure out how to participate.

–The procurement department displays a notice of certain bid opportunities on their website
–Vendors must contact someone within the buyer's procurement department for instructions on how to view the bid documents

DOCUMENTS ONLINE

Document with amber download arrow indicating PDF availability

Partial digital

PDFs available for download. Submission still manual.

Some friction removed; bid handling unchanged. The agency posts solicitation documents and addenda directly to its website. Vendors can read and download what they need. But bids still come back via email, fax, or paper packet — meaning every bid received needs manual handling.

~The procurement department uploads bid documents to their website giving vendors the option to download them
~Addendums and additional informational documents can be uploaded by the buyer and made accessible to vendors as needed

VENDOR PORTAL

Electronic delivery

Vendors register online. Bids flow electronically — most of the way.

Closer to fully digital, but with gaps. A software program lets vendors register, opt into solicitations, and receive bid documents electronically. The bid notification problem is largely solved. What's still missing: real-time communication, sealed-bid functionality, and an integrated evaluation flow.

✓The procurement department uploads bid documents to their website
✓The buyer utilizes a software program enabling vendors to register online to receive those bids electronically

FULL E-PROCUREMENT

Network hub diagram showing real-time e-procurement connections between agencies and vendors

The destination

Real-time procurement, end-to-end.

Fully electronic, sealed, audit-ready. Solicitations broadcast to qualified vendors automatically. Q&A and addenda happen in real time, in one place, with every interaction logged. Sealed bids submitted electronically. Pricing evaluated side-by-side in a secure environment. Every action timestamped — full audit trail captured as work happens.

✓The procurement department utilizes software enabling real-time communication of bid opportunities
✓Real-time communication during and after the bid process with multiple vendors
✓Registered vendors can upload documents and pricing with sealed bid functionality
✓Buyers can download and evaluate vendor pricing online in a safe and secure setting along with having all communications documented

FOUND YOUR LEVEL?

Most agencies we onboard start at Level 2 or 3. The gap to Level 4 is smaller than it looks — and it's exactly what the Housing Agency Marketplace was built to close.

READY TO REACH LEVEL 4?

A 45-minute walkthrough is the fastest way to know.

No pitch deck. We'll log in, show you what Level 4 looks like in practice, and tell you honestly how far your agency has to go.

Schedule a live demo →Call (866) 526-9266