SELF-ASSESSMENT

Where does your agency stack up?

Most public housing agencies fall somewhere on a five-step ladder of procurement maturity. Find your level honestly — Level 5 is closer than you think.

24 years serving public housing · Family-owned since 2002

THE FIVE LEVELS

A simple way to grade your procurement.

No matter where you start, the path forward is the same — fewer paper packets, more electronic workflow, more audit-ready compliance. Read each level honestly and locate yours.

MANUAL

Where many start

No website. Phone and email for everything.

No online presence for solicitations. The agency notifies vendors by phone or email, usually from a list vendors asked to join. Every part of the bid — questions, addenda, responses — happens by phone, email, or in person.

–Vendors are notified directly when a solicitation matches what they provide
–All communication and bid responses are handled manually

NOTICE ONLINE

Browser window showing a posted bid notice with an amber prompt to contact the buyer to request documents

First step digital

Solicitations posted online. Documents still by request.

The agency has a website and posts notice of a solicitation there — but vendors still contact the buyer directly to get the documents. Bid responses and all communication remain manual.

–Solicitation notices are public on the agency website
–Vendors contact the buyer to request the full documents

DOCUMENTS ONLINE

Document with amber download arrow indicating PDF availability

Partial digital

Full documents available for download. Submission still manual.

Solicitation documents, addenda, and notices are posted to the website for vendors to download themselves. The friction of requesting documents is gone — but bids still come back by email, fax, or paper, so every response is handled by hand.

~Documents and addenda are downloadable directly from the website
~Bid responses still arrive by email, fax, or paper

VENDOR PORTAL

Electronic delivery

Vendors register online. Bids flow electronically.

A software platform lets vendors register, opt into the solicitation types they want, and receive documents, Q&A, addenda, and notices electronically. Vendors can still respond by mail or drop-off — or submit responses electronically as sealed bids you open after the deadline.

✓Vendors self-register and receive matching solicitations automatically
✓Bid-process communication is delivered and documented electronically
✓Optional sealed electronic bid submission

FULL E-PROCUREMENT

Network hub diagram showing real-time e-procurement connections between agencies and vendors

The destination

Real-time procurement, end-to-end.

Fully electronic, sealed, and audit-ready. Solicitations broadcast automatically to vendors by commodity and service code. Q&A and addenda happen in real time, every interaction logged. Sealed bids are submitted electronically and evaluated side-by-side. Every action is timestamped — a full audit trail captured as the work happens.

✓Real-time communication of opportunities to matched vendors
✓Real-time Q&A and addenda throughout the bid process
✓Sealed electronic bid submission with document and pricing upload
✓Secure side-by-side evaluation with all communications documented

FOUND YOUR LEVEL?

Most agencies we onboard start at Level 2 or 3. The gap to Level 5 is smaller than it looks — about a 45-minute walkthrough. It's exactly what the Housing Agency Marketplace was built to close.

Free resource

Find your audit gaps before HUD does.

The 10-point HUD Procurement Audit Readiness Checklist walks the same areas reviewers check, so you can fix the gaps before your next audit. Free PDF, no commitment.

Download the checklist →

10 things · 4 pages

READY TO REACH LEVEL 5?

A 45-minute walkthrough is the fastest way to know.

No pitch deck. We'll log in, show you what Level 5 looks like in practice, and tell you honestly how far your agency has to go.

Schedule a live demo →Call (866) 526-9266